What is the Data Viewer?
The Data Viewer is a feature available to unstructured data sources. It shows a word-by-word analysis of the natural language processing results of the Data X-Ray.
As of this writing the Data Viewer is limited to file shares through the SMB connector (Windows and Unix file shares) but we will soon be rolling it out to other sources including e-mail, Google Drive, Box, and more.
When should I use the Data Viewer?
Under normal circumstances, the high level scan results provided by the main datasource page is sufficient to develop an understanding of risk around a particular datasource. However, sometimes you need to deep-dive on a particular file that you may find interesting (for instance, when finding and extracting data for a subject access request). The Data Viewer allows you to do this very easily.
Note: Data Viewer is limited to PDFs, Word documents, and other text documents at the moment and will soon be deployed for other data types such as Excel files.
Data Viewer Usage
Accessing the Data Viewer
The Data Viewer is accessible below the details view in unstructured data sources. Just click the "Open" button and you can get started immediately.
Using the Data Viewer
Inside the Data Viewer, you will initially see two sections: the classifier top bar and the navigation side bar.
The top bar is for choosing the Classifier that you will use to scan a particular document. You can mix and match Classifiers according to the results you want. For instance, if you are looking for a particular person's data, you build a query with a custom Class and Classifier. If you are looking for financial data within a set of contracts, you can build a Classifier that has Classes concerned with contractual data. If you are looking for personal data, you can find most of the personal data within a particular document.
Just like scanning a data source in the normal fashion, a Classifier needs to be trained to be used. If a Classifier has not yet been trained, a "Retrain" button will appear next to the Classifier drop down menu. If it has already been trained, this area will say "Ready".
The second side bar is for navigating through your file system. The navigation sidebar is modeled on your actual file structure so should be familiar to you, much like Windows File Explorer.
You can click on any document and you will be presented with a "Classify" button.
Simply choose a Classifier in the top bar and click the Classify button and you will get a response with the document's contents, highlighted according to the Classifier results.
By clicking the "Annotate with class names" checkbox, you can toggle class names in the highlighted sections.
And that's it! You have now learned how to deep dive on unstructured data to understand exactly what data is where. We are actively building out new features around the Data Viewer. If you have any feature requests, please do contact us as we would love to hear from you.
If you have any questions or concerns, please feel free to contact us at any time at [email protected] or +44 20 8133 7236 / +1 415 800 2913 (Monday-Friday, 8:00-17:30 London time).